City Council Questions

​​​​​​​​​​​​​​​​​​​​The list below shows the City Council's questions and requests for further information to staff about certain areas of the ​budget. ​Some questions do not have answers available at this time, and therefore will show, "In Progress". Please check back every Monday for updates. ​​​​​​​

Date Submitted: March 24, 2020
Roadways
Councilwoman Wooten

Can you please tell me what road/infrastructure programs staff took funding from to provide funds for the implementation of safety measures mentioned during the presentation?
Date Submitted: March 25, 2020
Revenue
Councilman Berlucchi

What is the current General Fund surplus balance? GF Fund Balance? What is the current Public Utilities surplus balance? What is the annual Real Estate Tax revenue for FY 19-20? What is the city's portion of the FY 19-20 sales tax revenue?
Date Submitted: March 29, 2020
City Personnel Summary/Appropriations
Councilman Moss

In reference to page 78 of the Executive Summary: Can you provide the number of FTEs in the following categories: permanent full-time receiving benefits, part-time receiving benefits, and part-time not receiving benefits?

In reference to page 17 of the Executive Summary: Please
break out personnel and fringe benefits costs for the same
categories (permanent full time receiving benefits, part-time receiving benefits, and part-time not receiving benefits), breaking out budgeted overtime. If overtime is budgeted as a lump sum across all categories, please annotate as such.
Date Submitted: March 29, 2020
Expenditure Summary
Councilman Moss

In reference to page 77 of the Executive Summary: Please
explain in greatest detail the reasoning for the approximate $7 million increase in Reserve for Contingencies. What is the risk by type and source/means of validation if the reserve is kept at the current year level?
Date Submitted: March 29, 2020
Expenditure Summary
Councilman Moss

In reference to page 77 of the Executive Summary: Was a risk assessment conducted to hold each department with an
executable, not a “gold watch,” baseline at the current year,
annualized execution rates?
Date Submitted: March 29, 2020
Summary of Tax & Fee Adjustments
Councilman Moss

Page 76: What is the impact if Council decides not appropriate the previously authorized increase in the Stormwater Management fee? As we all know no prior City Council can obligate a future Council. We also know, an authorization without an appropriation has no effect. If City Council were to decide to supplant the fee with unrestricted General Fund revenues, what are three possible scenarios of executable offsets to provide the necessary funding for flooding projects equal to the now proposed rate increase?
Date Submitted: March 29, 2020
Demographics
Councilman Moss

Please add the number of School age children in our public
schools receiving Free lunch Reduced lunch Total VB school students. Provide numbers and percentage for the same period shown for other data and provide 2016 through the current school year This data is available and it should be included.
Date Submitted: April 13, 2020
Budget and Management Services
Councilman Moss

Please identify the budget lines in the 2019-2020 current budget that generated $25 million estimated fund balance shown in your latest 2020-2021 budget recommendation shows as being expended on capital projects. Please identify by line item, CIP project number, and page number what specifically the identified $25 million will
be expended on.
Date Submitted: April 13, 2020
Public Works
Councilman Moss

For ease of reference for City Council, what is the total amount now being proposed for appropriation in 2020-2021, outside of the Enterprise Funds, for vehicle purchases? To the extent practical please segregate public safety procurement from all other procurement.
Date Submitted: April 13, 2020
Budget and Management Services
Councilman Moss

Please explain - when employee raises have to be at best deferred and residents and businesses are suffering so - [why] you failed to eliminate car allowance for senior management and constitutional officers? Yes, it is a symbolic gesture. I believe sacrifice starts at the
top and I do not see any sacrifices. I would be more than willing to have City Council, Council appointees, and all DCMs and Department Heads having their salaries reduced ten percent and the supplement to Constitutional Officers reduced by a comparable dollar value as a demonstration that we understand our people and businesses are hurting.
Date Submitted: April 13, 2020
Human Resources
Councilman Moss

In my last query on the average number of vacancies, the number was running over 500 per pay period for every period through January or February. When you imposed the freeze, how many positions of the total authorized FTEs were vacant? What is the per pay period salary and benefits expenditure savings between the date of your freeze and the last pay period (full or partial) that is credited to the 2019-2020 Fiscal Year ending June 30, 2020?
Date Submitted: April 13, 2020
Buildings CIP
Councilman Moss

Did you learn post March 25, 2020 that the Burton Station Fire Station would deliver late? When and how was it communicated that the Burton Station Fire Station would deliver late? Is there a notification document you could share? If you knew, or a subordinate to you knew, that the Burton Station Fire Station would deliver late, then its inclusion in the March 25th Recommended Budget was a request made in advance of need, and misrepresentation to be kind of the requirement for approximately three million dollars. This draws into question the integrity of O&M requests associated with other CIP projects that may be behind.
Date Submitted: April 13, 2020
Stormwater CIP
Councilman Moss

If Council decided - clearly our discretion as Council is not bound by prior authorizations and authorizations are not legally controlling in this instance - not to appropriate a rate increase you recommend in the latest 2020-2021 budget for stormwater management, please identify the proposed work of the expenditures that would not be accomplished. What CIP or Operating budget line items would you proposed to be removed from the budget to provide the offsets to replace the rate increase revenues?
Date Submitted: April 13, 2020
Budget and Management Services
Councilman Moss

Is it correct that the hiring freeze will continue into the 2020-2021? If no, why not? If yes, what duration is the revised budget update based on?
Date Submitted: April 13, 2020
Budget and Management Services
Councilman Moss

You recommend not budgeting for attrition. Does your budget update for 2020-2021 only budget for on-board/filled positions? If you are budgeting for other than filled FTEs, how many FTEs are you
budgeting for? What is the reasoning that if the FTEs budgeted exceed the filled positions of the authorized FTEs that you will not under execute payroll in 2020-2021?
Date Submitted: April 13, 2020
Budget and Management Services
Councilman Moss
Status: In Progress

If Council pulled all pay-go out of your proposed CIP how much cash would that generate from non-enterprise CIP projects, and what is the integrated wholeness gaps that creates where the harvesting is not a vertical cut, which will CIP structural rephrasing?
Date Submitted: April 13, 2020
Special Financing Districts
Councilman Moss

I did not see the Town Center TIF financials to identify whether its financial profile permits harvesting like we do with the Sandbridge TIF. Please do provide those details.
Date Submitted: April 13, 2020
Economic Development
Councilman Moss

What is the total cash balance with the VBDA? It is a trustee account not an enterprise account, and its resources are subject to Council’s redeployment. Not saying we should, but Council needs to know the total cash available to us.
Date Submitted: April 13, 2020
Budget and Management Services
Councilman Moss

What the lowest priority requirements in the 7,000 FTEs in the current 2019-2020 budget that you deleted to add the few positions you want to add, if it was City Council’s direct to no net growth in FTEs. My preference would be to eliminate at a minimum 10 percent of the current vacant FTEs for starters. It is not that the positions if filled would not be added value, it is just not competitive added value.
Date Submitted: April 13, 2020
Strategic Growth Area Office
Councilman Moss

What can we save if we eliminate the SGA office?
Date Submitted: April 13, 2020
Budget and Management Services
Councilman Moss

If our employee’s safety is a priority, why did you not find other less important expenditures to serves as offsets to provide for their safety? I am having a hard time following your walk the talk strategy. Yes, it requires hard choices to eliminate legacy expenditures to make room for new priorities. Hard choices were not made.
Date Submitted: April 13, 2020
Finance
Councilman Moss

The Acting City Manager advised against adopting a budget plan, what we call an authorization at the federal leaving all sorts of barriers like upfront contracts etc. I have personally managed 30-days, 60-days, and quarterly appropriations was still was able to deliver services and award things that had to paid upfront. So, to say I find the argument to lack credibility based on personal professional experience. So please identify individually all the upfront financial obligations we have to make on July 1 for the remainder of the year. The identification should include a description of the product or service and the amount and how the amount is determined. Then by then post July 1 the monthly obligations that must be funded for no less twelve months and no less six months in the month of July. Lastly list any obligations not captured in the request above that the Acting City Manager was relying upon in making the narrative but not empirically substantiated narrative against quarterly or a six-month appropriation. If the Governor is withholding 2 billion of the first year of his two-year budget. When will we know how a $2 billion reduction (realizing if the economy performs better that reduction may come down) impacts us? If it is not until April 22nd, how quickly will be Council get the third updated budget?
Date Submitted: April 20, 2020
Human Resources
Councilwoman Abbott

Could you send me the page numbers and/or the specifics on the Hillard-Heintze Recommendation that were eleminated from the revised budget. I appears in the presentation that the cost was associated with just adding 20 FTEs. Is it possible to add some of these positions? And was any of the cost associated with the $3.4 Million from equipment or physical safety measures?
Date Submitted: April 20, 2020
Finance
Councilwoman Abbott

Where can I find the details and an itemized cost for the FTE and Contractual Services for the Disparity Study related costs which were also eliminated?
Date Submitted: April 20, 2020
Budget and Management Services
Councilwoman Abbott

What was the reason for deferring the City Security Enhancements? Is this due to the construction of the new city hall and building 2 renovations?
Date Submitted: April 20, 2020
Parks & Recreation
Councilwoman Abbott

The Southern Rivers Water Shed Site Acq. It appears that $2.5 Million has been appropriated to date, and in the orginal budget another $700k was going to be added, however the revised budget presentation shows this as eliminated. Is this CIP being closed out completely and if so where are the funds that have already been budgeted going? 
Date Submitted: April 20, 2020
Human Resources
Councilwoman Abbott

Of the workforce development programs and other related items (slide 18 of the revision presentation), can you provide me a spreadsheet showing the itemized costs of 6 programs listed?
Date Submitted: April 20, 2020
Budget and Management Services
Councilwoman Abbott

Of the organizations listed on pg. 218 of the operating budget, how are these grants awarded? Were the grant recipients who did not receive grants in the revision simply chosen because they had not received funds before? Do these organizations have to apply annually or do they continue to receive funds once they have applied once? How are the amounts awarded calculated? 
Date Submitted: April 20, 2020
Budget and Management Services
Councilwoman Abbott

Do we have any update on what (if any) potential assistance may be coming from the state or federal government?
Date Submitted: April 20, 2020
Schools
Councilwoman Abbott

When do we anticipate recieving the schools revised budget?
Date Submitted: April 13, 2020
Budget and Management Services
Councilman Moss
Status: May 01, 2020

If Council pulled all pay-go out of your proposed CIP how much cash would that generate from non-enterprise CIP projects, and what is the integrated wholeness gaps that creates where the harvesting is not a vertical cut, which will CIP structural rephrasing?
Date Submitted: April 23, 2020
Capital Improvement Projects
Councilwoman Abbott
Status: May 01, 2020

I had some questions about various CIP projects (highlighted in yellow are your recommendations for either elimination or deferral). For the remaining CIP projects in each category: Is the City contractually obligated to annually maintain any of these CIP projects? What would happen if these other CIP programs were eliminated or deferred? For any of these CIP projects that are able to be eliminated or deferred, what would be the cost savings for the overall budget? For the CIPs with the Various designation, I would like to know where those anticipated funds will be spent. Roadways 2-024 Rural Road Improvements II, $250,000 2-184 Rural Road Recurring Flooding, SLR and Resilience, $500,000 2-027 Various Cost Participation Projects II, $25,000 Buildings and Assets 3-183 City Security Enhancements, $2,220,585 3-164 Energy Performance Contracts (City) II, $550,000 3-166 Facilities Access System, $425,000 3-157 Facilities Planning Services, $250,000 3-135 Fire Apparatus IV, $3,151,950 3-132 Heritage Building Maintenance II, $575,000 3-205 Judicial Center Escalator Replacement, $500,000 3-047 Landfill #2 Phase 1 Capping, $6,242,000 3-141 Various Buildings HVAC Rehabilitation & Renewal IV, $2,500,000 3-149 Various Buildings Rehabilitation and Renewal IV, $4,400,000 3-153 Various Site Acquisitions III, $343,644 Parks and Rec 4-500 Athletic Fields Lighting and Renovations III, $275,000 4-500 Park Playground Renovations III, $1,000,000 4-059 Southern Rivers Watershed Site Acquisition Program, $5,222,694 4-305 Tennis Court Renovations III, $300,000 Economic and Tourism Development 9-063 17th Street Improvements II, $1,000,000 9-074 Atlantic Ave Street Improvements, $1,000,000 9-021 London Bridge Commerce Center Infrastructure Improvement I, $1,800,000 9-096 Oceanfront Capital Projects Reinvestment, $600,000 9-081 Strategic Growth Area Projects, $500,000 9-055 Town Center Garage and Plaza Capital Maintenance II, $352,726 9-047 Town Center Reinvestment, $150,000
Date Submitted: April 23, 2020
Convention & Visitors Bureau
Councilwoman Abbott
Status: May 01, 2020

What is the current advertising budget for the resort area? Does any of that come from the general fund or is it all available through the TAP?
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