City Council Questions

​​​​​​​​​​​​​​​​​​​The list below shows the City Council's questions and requests for further information to staff about certain areas of the ​budget. ​Some questions do not have answers available at this time, and therefore will show, "In Progress". Please check back every Monday for updates. ​​​​​​​

Date Submitted: February 05, 2019
Roadways
Councilman Moss

Please provide a matrix showing a timeline of when each functionally obsolete bridge will become structurally deficient.
Date Submitted: February 05, 2019
Roadways
Councilwoman Abbott

Please provide a list of all sidewalk project requests in the CIP.
Date Submitted: February 05, 2019
Roadways
Councilwoman Wooten

Please provide a list of all recently completed bus shelter projects as well as a list of upcoming bus shelter projects.
Date Submitted: February 05, 2019
Roadways
Councilman Nygaard

Please provide the improvements to be completed as well as the cost of improvements to the Pacific Avenue Corridor.
Date Submitted: February 05, 2019
Roadways
Councilman Moss

Please provide a table as well as a visual representation of the level of service changes for the completed roadway projects shown in the presentation.
Date Submitted: February 19, 2019
Storm Water - Water Quality
Councilman Moss

In terms of water quality, how do we measure the level of nutrients being removed from waterways? For projects that have been completed, how much have we improved? Do we have a model that projects decreases in nutrients? Please describe the science/methodology behind these measurements.
Date Submitted: February 19, 2019
Storm Water - Operations
Councilman Moss

Please provide a table, by Council District, of lakes and the quantity of sediment degradation discovered?
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "CITs Funded/Programmed" please provide the total amount appropriated to date. Of the appropriated to date how much is obligated but not expended? Of the appropriated to date and obligated how much can be recovered? Of the appropriated to date how much is unobligated? 
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On slides titled "Currently Programmed IT Projects" please provide the total amount appropriated to date. Of the appropriated to date how much is obligated but not expended? Of the appropriated to date and obligated how much can be recovered? Of the appropriated to date how much is unobligated? From the list of projects on these slides, please list by Project Number, if any, projects that have appropriations to date for which no expenditures have been incurred.
What are the quantifiable metrics by which the success of each Project shall be assessed? By projects appropriated to date which are executing per the schedule and costs presented in last year’s budget? If behind schedule why? If ahead of schedule, lessons learned and application to other projects?
If expenditure rates are ahead of plan for appropriations to date, explain and address the specific cost drivers as well as an explanation why the causes were not anticipated, what are the lessons learned and how have they been applied to other projects.
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slides titled "CIP Project Success" in addition to the nice narrative that describes the activity, please provide the outcomes in terms of measures of gains in effectiveness and efficiency. I assume there was a business case analysis to support making a claim for taxpayers’ resources.  What were the outcomes documented in the business case analysis (BCA)?  What tracking actual outcomes to the BCA prediction has occurred to date?  If not being tracked for accountability and lessons learned please explain, if and when, such tracking will commence.

Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titles "CITs Fund Increases Requested" please express increases noted on page 10 in terms of real estate tax rate equivalent.  For example, $10,422,760 divided by $5,910,000 equals the equivalent of 1.764 cents of real estate tax.
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Requests" please provide the following information: 1. What explicitly is driving the cost growth for each project?
2. What is the obligation schedule for the requested increase funding and what is expenditure plan for same by project? 3. Is the effort being funded by the increase by project scalable?
4. What methodology was employed to assess that taking offsets within programs not experiencing cost growth was not acceptable? 5. Why was it not possible to change the phasing by project to live within appropriation to date?  What is the operational risk of using the implementation schedule funding profile of the adopted FY 18/19 CIP as trade-space?
6. By project what does the conducted business case analyses state the operational effectiveness and efficiency metrics to be for each product? 7. Are the business case analyses conducted for each project posted for Council’s and the public’s review?
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Requests 3.095 Integrated Public Safety", of the total identified, what is the requirement for e-ticket? What is the labor productivity gain from e-ticket? Did the business case analysis take into account the time saved per ticket issued by an officer and was that aggregated by officer shift to calculate increase active patrol time, and the value of that time?
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Requests 3.652 Telecommunications Replacement II" does collected telephone charges represented intra City charges to department that includes a recapitalization cost element? If yes, please provide a decomposition of charges by major billing category, for example, handset, fax, etc.
What is the current balance of the Telcom Fund Reserve? Was the Telcom Fund Reserve the source of the appropriation to date?"
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Requests 3.664 Next Generation Network" what is funding requirement the breakdown between Public Safety and Human Services? What is the risk if Human Services shifts to right? If there are routes that both are served by, what is trade-space generated by stand alone connections to Human Services sites?

Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Requests 3.677 GIS Early Warning Sea Level Rise Sensors" what is (are) the year(s) of installation of the 35 water level sensors? Were the sensors initially purchased by the appropriation to date shown or by another project? How was the base funding requirement in FY 20 computed?  The delta percentage between FY 23 and FY 22 is 4.8214 percent, between FY 24 and FY 23 is at .738 percent, and between FY 25 and FY 24 is 4.658 percent. What is the foundation and logic for the cost escalation factors employed?  Why not use forecasted inflation factors? Why not contract with ODU to do data collection, monitoring and maintenance? Have we issued a request for bids for vendor performance?
What is the mean time between failure for the sensors? What is the manufacturer’s projected service life? Are there additional sites where we need to install sensors?
Do the sensors now include a video feed?  What is the cost of adding video feed that is activated when the sensors detect the environment to be at flooding parameters?
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled FY20 CIT Increase Requests 3.695 Century Enterprise Resource Planning, 1) What caused us to underestimate first year licensing costs? 2) What portion of the total requested cost increase is attributed to licensing costs? What was in-house budget estimate for “implementer costs”?  What is the dollar and percentage value of delta from the awarded vendor on the RFP?  What was the range of bids?  What implications does our experience have on accuracy of costing of like work not yet awarded within the budgeted and programmed CIP? 3) Are FTEs being requested here?  If so how many? If yes, it is correct to then conclude the FTEs would be funded by CIP appropriations? 4) Decompose the FY 18/19 specific expenditures not shown and FY20 and FY21. Looking to understand why FY 21 is more than double FY 22 and what FY 18/19 expenditures were compared to appropriations to date, when FY 21 was less than half of appropriation to date.
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Requests 3.714 Network Infrastructure Replacement III" what is the impact of shifting the funding profile one fiscal year later? What portion is mandatory maintenance? If mandatory maintenance, why is not funded with baseline programmed resources?  Are all baseline programmed resources allocated to mandatory requirements?  I suspect not. Please provide a decomposition of Fiscal Year funding requirement by category. This represents an increase of 119.15 percent or $19,981,615 over the FY 18/19 adopted CIP.  When we see the whole budget, this require detailed examination to understand why this level of resource allocation is more important than keeping people’s homes dry.
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Request 3.719 Communications Infrastructure Replacement III" what is the unacceptable risk incurred by shifting this expense to a later year? A repeat number of $500,000 across four years not even adjusted for inflation is the surest indicator of a lack of rigor in the cost estimate.  The former being said, please provide the methodology by which the $500,000 funding requirement for each of the years FY 20, FY21, FY 22, FY 23.
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Requests" what explicitly is driving the cost growth for each project? What is the obligation schedule for the requested increase funding and what is expenditure plan for same by project? Is the effort being funded by the increase by project scalable? What methodology was employed to assess that taking offsets within programs not experiencing cost growth was not acceptable? Why was it not possible to change the phasing by project to live within appropriation to date?  What is the operational risk of using the implementation schedule funding profile of the adopted FY 18/19 CIP as trade-space? By project what does the conducted business case analyses state the operational effectiveness and efficiency metrics to be for each product? Are the business case analyses conducted for each project posted for Council’s and the public’s review?
Date Submitted: February 26, 2019
Coastal
Councilman Moss

Please provide a copy of the Beach engineering reports for Chesapeake Beach.
Date Submitted: February 26, 2019
Coastal
Councilman Moss

Please provide a copy of the Fall/Spring beach assessment report.
Date Submitted: February 26, 2019
Information Technology
Councilman Jones

How many GIS licenses does the City currently have?
Date Submitted: February 26, 2019
Information Technology
Councilman Woods

Please provide a list of the issues reported by the various public safety departments related to the Integrated Public Safety Project and how each issue is being addressed.
Date Submitted: March 05, 2019
Parks & Recreation
Councilman Moss

What is the most effective plan and what do engineering studies suggest about the use of LED lights in a pool environment?
Date Submitted: March 05, 2019
Parks & Recreation
Councilman Moss

Are the Sportsplex maintenance needs related to lack of previous maintenance cycles or structural issues associated with the Sportsplex?
Date Submitted: March 05, 2019
Parks & Recreation
Councilman Jones

What are the events that have occurred at the Sportsplex?
Date Submitted: March 05, 2019
Parks & Recreation
Councilwoman Wooten

What is the inventory of basketball courts in the City?
Date Submitted: March 05, 2019
Parks & Recreation
Councilwoman Wilson

How many children have participated in Students on the Swim?
Date Submitted: March 05, 2019
Public Utilities
Councilman Moss

What is the plan to bring up sewer pump stations after a storm event?
Date Submitted: March 12, 2019
Budget & Management Services
Councilwoman Henley
Status: In Progress

How will the impact of the new tax law regarding itemizing deductions impact our citizens' finances given that certain fees like the waste management fee cannot be itemized on federal tax returns, while real estate taxes can be itemized?
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