City Council Questions

​​​​​​​​​​​​​​​​​​​The list below shows the City Council's questions and requests for further information to staff about certain areas of the ​budget. ​Some questions do not have answers available at this time, and therefore will show, "In Progress". Please check back every Monday for updates. ​​​​​​​

Date Submitted: February 05, 2019
Roadways
Councilman Moss

Please provide a matrix showing a timeline of when each functionally obsolete bridge will become structurally deficient.
Date Submitted: February 05, 2019
Roadways
Councilwoman Abbott

Please provide a list of all sidewalk project requests in the CIP.
Date Submitted: February 05, 2019
Roadways
Councilwoman Wooten

Please provide a list of all recently completed bus shelter projects as well as a list of upcoming bus shelter projects.
Date Submitted: February 05, 2019
Roadways
Councilman Nygaard

Please provide the improvements to be completed as well as the cost of improvements to the Pacific Avenue Corridor.
Date Submitted: February 05, 2019
Roadways
Councilman Moss

Please provide a table as well as a visual representation of the level of service changes for the completed roadway projects shown in the presentation.
Date Submitted: February 19, 2019
Storm Water - Water Quality
Councilman Moss

In terms of water quality, how do we measure the level of nutrients being removed from waterways? For projects that have been completed, how much have we improved? Do we have a model that projects decreases in nutrients? Please describe the science/methodology behind these measurements.
Date Submitted: February 19, 2019
Storm Water - Operations
Councilman Moss

Please provide a table, by Council District, of lakes and the quantity of sediment degradation discovered?
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "CITs Funded/Programmed" please provide the total amount appropriated to date. Of the appropriated to date how much is obligated but not expended? Of the appropriated to date and obligated how much can be recovered? Of the appropriated to date how much is unobligated? 
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On slides titled "Currently Programmed IT Projects" please provide the total amount appropriated to date. Of the appropriated to date how much is obligated but not expended? Of the appropriated to date and obligated how much can be recovered? Of the appropriated to date how much is unobligated? From the list of projects on these slides, please list by Project Number, if any, projects that have appropriations to date for which no expenditures have been incurred.
What are the quantifiable metrics by which the success of each Project shall be assessed? By projects appropriated to date which are executing per the schedule and costs presented in last year’s budget? If behind schedule why? If ahead of schedule, lessons learned and application to other projects?
If expenditure rates are ahead of plan for appropriations to date, explain and address the specific cost drivers as well as an explanation why the causes were not anticipated, what are the lessons learned and how have they been applied to other projects.
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slides titled "CIP Project Success" in addition to the nice narrative that describes the activity, please provide the outcomes in terms of measures of gains in effectiveness and efficiency. I assume there was a business case analysis to support making a claim for taxpayers’ resources.  What were the outcomes documented in the business case analysis (BCA)?  What tracking actual outcomes to the BCA prediction has occurred to date?  If not being tracked for accountability and lessons learned please explain, if and when, such tracking will commence.

Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titles "CITs Fund Increases Requested" please express increases noted on page 10 in terms of real estate tax rate equivalent.  For example, $10,422,760 divided by $5,910,000 equals the equivalent of 1.764 cents of real estate tax.
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Requests" please provide the following information: 1. What explicitly is driving the cost growth for each project?
2. What is the obligation schedule for the requested increase funding and what is expenditure plan for same by project? 3. Is the effort being funded by the increase by project scalable?
4. What methodology was employed to assess that taking offsets within programs not experiencing cost growth was not acceptable? 5. Why was it not possible to change the phasing by project to live within appropriation to date?  What is the operational risk of using the implementation schedule funding profile of the adopted FY 18/19 CIP as trade-space?
6. By project what does the conducted business case analyses state the operational effectiveness and efficiency metrics to be for each product? 7. Are the business case analyses conducted for each project posted for Council’s and the public’s review?
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Requests 3.095 Integrated Public Safety", of the total identified, what is the requirement for e-ticket? What is the labor productivity gain from e-ticket? Did the business case analysis take into account the time saved per ticket issued by an officer and was that aggregated by officer shift to calculate increase active patrol time, and the value of that time?
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Requests 3.652 Telecommunications Replacement II" does collected telephone charges represented intra City charges to department that includes a recapitalization cost element? If yes, please provide a decomposition of charges by major billing category, for example, handset, fax, etc.
What is the current balance of the Telcom Fund Reserve? Was the Telcom Fund Reserve the source of the appropriation to date?"
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Requests 3.664 Next Generation Network" what is funding requirement the breakdown between Public Safety and Human Services? What is the risk if Human Services shifts to right? If there are routes that both are served by, what is trade-space generated by stand alone connections to Human Services sites?

Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Requests 3.677 GIS Early Warning Sea Level Rise Sensors" what is (are) the year(s) of installation of the 35 water level sensors? Were the sensors initially purchased by the appropriation to date shown or by another project? How was the base funding requirement in FY 20 computed?  The delta percentage between FY 23 and FY 22 is 4.8214 percent, between FY 24 and FY 23 is at .738 percent, and between FY 25 and FY 24 is 4.658 percent. What is the foundation and logic for the cost escalation factors employed?  Why not use forecasted inflation factors? Why not contract with ODU to do data collection, monitoring and maintenance? Have we issued a request for bids for vendor performance?
What is the mean time between failure for the sensors? What is the manufacturer’s projected service life? Are there additional sites where we need to install sensors?
Do the sensors now include a video feed?  What is the cost of adding video feed that is activated when the sensors detect the environment to be at flooding parameters?
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled FY20 CIT Increase Requests 3.695 Century Enterprise Resource Planning, 1) What caused us to underestimate first year licensing costs? 2) What portion of the total requested cost increase is attributed to licensing costs? What was in-house budget estimate for “implementer costs”?  What is the dollar and percentage value of delta from the awarded vendor on the RFP?  What was the range of bids?  What implications does our experience have on accuracy of costing of like work not yet awarded within the budgeted and programmed CIP? 3) Are FTEs being requested here?  If so how many? If yes, it is correct to then conclude the FTEs would be funded by CIP appropriations? 4) Decompose the FY 18/19 specific expenditures not shown and FY20 and FY21. Looking to understand why FY 21 is more than double FY 22 and what FY 18/19 expenditures were compared to appropriations to date, when FY 21 was less than half of appropriation to date.
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Requests 3.714 Network Infrastructure Replacement III" what is the impact of shifting the funding profile one fiscal year later? What portion is mandatory maintenance? If mandatory maintenance, why is not funded with baseline programmed resources?  Are all baseline programmed resources allocated to mandatory requirements?  I suspect not. Please provide a decomposition of Fiscal Year funding requirement by category. This represents an increase of 119.15 percent or $19,981,615 over the FY 18/19 adopted CIP.  When we see the whole budget, this require detailed examination to understand why this level of resource allocation is more important than keeping people’s homes dry.
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Increase Request 3.719 Communications Infrastructure Replacement III" what is the unacceptable risk incurred by shifting this expense to a later year? A repeat number of $500,000 across four years not even adjusted for inflation is the surest indicator of a lack of rigor in the cost estimate.  The former being said, please provide the methodology by which the $500,000 funding requirement for each of the years FY 20, FY21, FY 22, FY 23.
Date Submitted: February 25, 2019
Information Technology
Councilman Moss

On the slide titled "FY20 CIT Requests" what explicitly is driving the cost growth for each project? What is the obligation schedule for the requested increase funding and what is expenditure plan for same by project? Is the effort being funded by the increase by project scalable? What methodology was employed to assess that taking offsets within programs not experiencing cost growth was not acceptable? Why was it not possible to change the phasing by project to live within appropriation to date?  What is the operational risk of using the implementation schedule funding profile of the adopted FY 18/19 CIP as trade-space? By project what does the conducted business case analyses state the operational effectiveness and efficiency metrics to be for each product? Are the business case analyses conducted for each project posted for Council’s and the public’s review?
Date Submitted: February 26, 2019
Coastal
Councilman Moss

Please provide a copy of the Beach engineering reports for Chesapeake Beach.
Date Submitted: February 26, 2019
Coastal
Councilman Moss

Please provide a copy of the Fall/Spring beach assessment report.
Date Submitted: February 26, 2019
Information Technology
Councilman Jones

How many GIS licenses does the City currently have?
Date Submitted: February 26, 2019
Information Technology
Councilman Woods

Please provide a list of the issues reported by the various public safety departments related to the Integrated Public Safety Project and how each issue is being addressed.
Date Submitted: March 05, 2019
Parks & Recreation
Councilman Moss

What is the most effective plan and what do engineering studies suggest about the use of LED lights in a pool environment?
Date Submitted: March 05, 2019
Parks & Recreation
Councilman Moss

Are the Sportsplex maintenance needs related to lack of previous maintenance cycles or structural issues associated with the Sportsplex?
Date Submitted: March 05, 2019
Parks & Recreation
Councilman Jones

What are the events that have occurred at the Sportsplex?
Date Submitted: March 05, 2019
Parks & Recreation
Councilwoman Wooten

What is the inventory of basketball courts in the City?
Date Submitted: March 05, 2019
Parks & Recreation
Councilwoman Wilson

How many children have participated in Students on the Swim?
Date Submitted: March 05, 2019
Public Utilities
Councilman Moss

What is the plan to bring up sewer pump stations after a storm event?
Date Submitted: March 12, 2019
Budget & Management Services
Councilwoman Henley

How will the impact of the new tax law regarding itemizing deductions impact our citizens' finances given that certain fees like the waste management fee cannot be itemized on federal tax returns, while real estate taxes can be itemized?
Date Submitted: March 19, 2019
Human Resources
Councilman Moss

This is an annual budget request by department for current budgeted positions in the current year budget (for category identified by department sum the aggregated budgeted salary and sum aggregated  benefits for the vacancies identified). 
Vacant less than 60 days, Vacant 60 days but less than 90 days, Vacant 90 days but less than 120 days, Vacant 120 days but less than 180 days, Vacant 180 days but less than 365 days, Vacant 365 days or more (for this category list each position, number of days vacant and budget salary and budget benefits).                                                           
 
Date Submitted: March 25, 2019
Finance/Consolidated Benefits/Budget & Management Services
Councilman Moss

For the current budget: Universe of employees eligible for health insurance. Subset that is active employees. Subset that is retired employees. Number of FTEs for which Health benefits were budgeted for active. Average of the monthly employer share of health benefits paid through last pay period paid in March annualized and the delta to the amount appropriated for the same person. Number of active City employees that do not take City health insurance, but that are eligible to take health insurance. Overtime paid to date. Of overtime paid: how much was budgeted as overtime, was reimbursed by non-local revenue sources, was paid from local revenues other than budgeted overtime. What is the average overtime paid per employee receiving overtime?  What is the range of overtime paid per employee? What is the median overtime paid? What departments that budget for overtime exceeded their budgeted overtime funding that was not reimbursed from non-local sources and what was that amount to date and the annualized amount based on the average of pay periods paid through March?
Date Submitted: March 26, 2019
Budget and Management Services
Councilman Moss

Please provide a comparison of the debt indicators as shown from the FY2018 "Alternative Budget" and the debt indicators based on the City Manager's Proposed Budget for FY2020.
Date Submitted: March 26, 2019
Consolidated Benefits
Councilman Moss

What is the breakdown of the cost split between the employee share and the City  share for health insurance costs?
Date Submitted: March 26, 2019
Schools
Councilwoman Wilson

Given that Schools are adding 42 positions for the expansion of full-day kindergarten, how many schools are being added?
Date Submitted: March 26, 2019
Schools
Councilman Jones

Please provide a copy of the School Board's Adopted Budget.
Date Submitted: March 29, 2019
Budget and Management Services
Councilman Moss

Since most of the Public will likely not read more than the Executive Summary, Please explain the line item “Future C.I.P. Commitments” on page 66, specifically 1. What appropriation language governs it’s expenditure 2. Why was is zero in 2018.  2.a. If because the line item did not exist until 2019 please explain why it was created 2.b. If the line item existed in 2018, what was the consequence of no appropriations 3. What is the source of revenue for the 2019 adjusted budget what is appropriation language that governs its expenditure 3.a. How much of the 2019 appropriation has been obligated? How much expended? How much is estimated to be in obligated at midnight on 30 June 2019? 4. How much of the proposed appropriation for FY20 is money not carried over for the FY19 appropriation. 4.a. What is the specific justification of the increase? What is the non-recoverable consequence if increase is not approved by City Council? 4.b. If the line item is reduced to zero to match 2018? Same set of questions for the line item on page 66 titled, "Reserve for Contingencies". Please construct a single sheet that identifies all the specific contingency funds and which budget volume and page they are documented on - in case of the CIP, they can be summarized by category of the CIP.  In the past the appropriation for vehicle procurement had visibility on the page equivalent of page 66. Please provide for FY18 actual, FY19 adjusted and FY20 proposed unrestricted fund Trustee accounts and by Enterprise Fund.
Date Submitted: March 29, 2019
Budget and Management Services
Councilman Moss

Please provide in constant dollars using 2018 dollars for the table on page 35 for the rows titled median household income and average weekly wage (I think this is a private sector number) Also add a row titled median weekly private sector wage.
Date Submitted: March 29, 2019
Schools
Councilman Moss

In the Executive Summary on page 51, please show raw numbers for each year; the number of pupils on free lunch, then separately for reduced lunch, then a sum of the prior two rows followed by the total enrollment for each year. Then provide percentage of rows for each year for free,  then reduced , then free and reduced combined as a percentage of total enrollment.
Date Submitted: April 02, 2019
Human Services
Councilman Moss

What are the qualifying criteria for Medicaid expansion (household size and income)?
Date Submitted: April 02, 2019
Human Services
Councilman Moss

How many families are on core Medicaid versus those added by Medicaid expansion?
Date Submitted: April 02, 2019
Human Services
Councilman Moss

What are the additions and reductions in staff by budget unit and provide the percentage that is City funded versus State funded.
Date Submitted: April 02, 2019
Human Services
Councilman Moss

If there is no increase in Medicaid funding at the federal level, what will the shortfall not covered by the State be?
Date Submitted: April 02, 2019
Health
Councilwoman Abbott

Have we seen an increase in the diagnosis of pertussis due to a lack of Tdap vaccinations?
Date Submitted: April 02, 2019
Health
Councilwoman Henley

How many measles immunizations have been given?
Date Submitted: April 02, 2019
Health
Councilman Moss

What are the new regulations for septic systems?
Date Submitted: April 02, 2019
Health
Councilman Moss

Please provide data on those accessing free dental programs.
Date Submitted: April 02, 2019
Housing
Councilman Moss

What would need to be cut in order to absorb the $850k in additional HRC funding if the General Fund can’t fund it?
Date Submitted: April 02, 2019
Parks and Recreation
Councilman Moss

What initiatives are there that drive down business systems costs?
Date Submitted: April 02, 2019
Parks and Recreation
Councilman Moss

What is the business case for increasing the part-time pay? What turnover rate is expected with the increase?
Date Submitted: April 07, 2019
Finance
Councilman Moss

What is the basis points differential between GOB bonds and PPEA bonds and per $10 millions of bonds was the incremental interest cost between for PPEA bonds?
Date Submitted: April 07, 2019
Budget and Management Services
Councilman Moss

What is the unauthorized charter bonds amount per Fiscal year of the CIP? What is authorized charter bond amounts but not yet in allocated in the current or proposed CIP and what amount could is available to be reallocated to FY 20?
Date Submitted: April 07, 2019
Budget and Management Services
Councilman Moss

What is the current rule of thumb of how much debt a penny of real estate tax excluding TIFs will support for 1. GOB bonds 2. PPEA bonds?
Date Submitted: April 07, 2019
Finance
Councilman Moss

For the year FY 18-19 the total expenditures by department on travel  local and non-local. For the current year, FY 19-20, through March 31st the total expenditures by department on travel local and non-local.
Date Submitted: April 07, 2019
Finance
Councilman Moss

What was the amount of the ending fund balance for the year FY 18-19 that was attributed to under executed labor and benefits shown separately?
Date Submitted: April 07, 2019
Finance
Councilman Moss

By position title receiving a car allowance or taxpayer paid contributions to a deferred compensation account or other benefit, please provide a table that shows Position Title, Current salary, Car allowance If applicable, Deferred compensation payments (not associated with hybrid VRS personnel), Long term health insurance, Other?
Date Submitted: April 08, 2019
Budget and Management Services
Councilwoman Abbott
Status: May 10, 2019

What has been done specifically with the funds that have been collected for storm water issues for the last 12 fiscal years?
Date Submitted: April 08, 2019
Budget and Management Services
Councilwoman Abbott
Status: May 10, 2019

What is the accounting for the tax that was levied to pay for light rail? How much is it projected to collect this upcoming budget cycle?
Date Submitted: April 08, 2019
Budget and Management Services
Councilwoman Abbott
Status: May 10, 2019

What steps can the City take for residents who receive waste management services to pay a fee relative to their trash output?
Date Submitted: April 08, 2019
Budget and Management Services
Councilwoman Abbott
Status: May 10, 2019

Is there a summary on the number of properties that have seen an increase versus a decrease in property values?
Date Submitted: April 08, 2019
Budget and Management Services
Councilwoman Abbott
Status: May 10, 2019

What is the ROI for city revenues for the following projects: sports center, dome site, cavalier development?
Date Submitted: April 08, 2019
Budget and Management Services
Councilwoman Abbott
Status: May 10, 2019

What is the estimated budgetary impact of lights illuminating sports fields for hours long after games are played or are called off by weather?
Date Submitted: April 08, 2019
Budget and Management Services
Councilwoman Abbott
Status: May 10, 2019

What is Town Center and the Resort Area’s estimated contribution to the general fund for FY 19-20?
Date Submitted: April 08, 2019
Budget and Management Services
Councilwoman Abbott
Status: May 10, 2019

What would be the financial impact of addressing pay compression for all public safety employees other than just supervisors?
Date Submitted: April 09, 2019
Courts
Councilwoman Wilson

Please provide the hourly wages for clerks in all the courts.
Date Submitted: April 09, 2019
Courts
Councilman Rouse
Status: May 10, 2019

Please provide a 5 year history of local fees by court
Date Submitted: April 09, 2019
Planning
Councilman Moss

Which routes did you cut?
Date Submitted: April 09, 2019
Planning
Councilman Moss

What is the ridership of all routes?
Date Submitted: April 09, 2019
Planning
Councilman Moss

Please provide the business case for the new route 24
Date Submitted: April 09, 2019
Planning
Councilwoman Abbott

Please provide a map of the new route 24
Date Submitted: April 16, 2019
Emergency Medical Services
Councilwoman Henley
Status: May 10, 2019

Can you provide a summary of EMS staffing in the southern part of the city?
Date Submitted: April 23, 2019
Schools
Councilman Moss
Status: May 03, 2019

What are the budgeted FTEs vs filled FTEs? Please provide the budgeted salaries and benefits separately as well as executed salary and benefits over 10 years.
 
Date Submitted: April 23, 2019
Libraries
Councilman Moss

Does the Library provide outreach to churches with pre-school programs in low income areas similar to the outreach provided for public schools?
Date Submitted: April 23, 2019
Schools
Councilman Wood

Please provide a list of schools that currently have full-day kindergarten (regardless of the funding source) by Council district with the future, planned schools by fiscal year.
Date Submitted: April 30, 2019
Schools
Councilman Moss
Status: May 03, 2019

Does the DMV absorb credit card fees so that those charges are not passed along to the customer?
Date Submitted: April 30, 2019
City Attorney
Councilman Moss
Status: May 03, 2019

Where is the consulting for voting rights case being charged within the City?
Date Submitted: April 30, 2019
Human Resources
Councilman Moss
Status: May 10, 2019

Why is the City higher than the SHRM benchmark for the City's PTO?
Date Submitted: April 23, 2019
Emergency Management
Councilman Moss
Status: May 03, 2019

What have we acted on and improved based on the lessons learned from the various exercises?
Date Submitted: May 07, 2019
Budget and Management Services
Councilman Moss
Status: May 10, 2019

Provide a breakdown of the $4,511,823 for sworn non-supervisory public safety professional development and sheriff’s pay parity as outlined in the Reconciliation Letter.
Date Submitted: May 07, 2019
Budget and Management Services
Councilman Moss
Status: May 10, 2019

From what sections of the CIP was pay-as-you-go funding reduced in order to fund the new initiatives outlined in the Reconciliation Letter.
Date Submitted: May 07, 2019
Budget and Management Services
Councilman Moss
Status: May 10, 2019

Please provide a list of the ongoing costs that were added in the Reconciliation Letter that are funded by one time revenue sources.
Date Submitted: May 07, 2019
Budget and Management Services
Councilman Moss
Status: May 10, 2019

Provide an example, as opposed to a narrative, of the sworn non-supervisory public safety professional development plan as included in the Reconciliation Letter.
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