Office of the City Clerk

​​​​​​​​​​​​​​​​​​​Ruth Hodges FraserRuth Hodges Fraser, MMC, is an Appointee of City Council, Custodian of the City Seal, and an Acceptance Agent for the United States Passport Agency. 
The City Clerk provides a historical record of the governing body (some records date as early as the 1860's); prepares and distributes the City Council Agenda, Minutes and Summary of Action; provides administrative services to City Council and the citizens; attests to all official documents insuring compliance with legislative law and City Council Action; provides and monitors legal advertising; and maintains the highest standards of customer service. 
The City Clerk also administers all Sister City activities and coordinates cultural, economic, educational and other partnership exchanges.  All members of the staff have continued their education with Old Dominion University and are certified through the International Institute of Municipal Clerks in procedures, ethics and conduct.